Legal texts, official forms and conciliation authorities

ImmoFlow issues rent changes, landlord terminations and the initial-rent form on an official form: on its own template once the canton has approved it, otherwise on the canton's form, filled in without changes. The competent conciliation authority comes from the directory of the cantonal lists; under «Legal texts» you record which texts have been legally reviewed.

1. 1

   Open «Legal texts». Each text shows its wording version and how many notice types print it.

2. 2

   After the review by the tenancy lawyer or the fiduciary, click «Record review», choose the «Decision» («OK», «change» or «remove»), enter the person and review date and click «Save review». For «change» or «remove» a remark is required.

3. 3

   Create official notices in the lease under «Termination» on the «Official notices» card, for example with «Create landlord termination». Beforehand ImmoFlow shows which form is used: its own template when an approval covers the canton, the notice type, the template version, the language and your property management company; otherwise the canton's official form, filled in without changes, where the canton allows it.

4. 4

   If it says «Canton …: ImmoFlow cannot issue this notice.», neither route is open; the reason is shown below. «Open the canton's form» opens the canton's form page, and «Available from» names the office. ImmoFlow then records no notice and opens no period to challenge: fill in the canton's form, sign it and deliver it in time.

5. 5

   Check the «Competent conciliation authority». If the postcode and place do not determine it unambiguously, choose the right one under «Possible authorities» and confirm with «I have checked the competent conciliation authority and confirm it.»

6. 6

   After sending, record with «Record sending and receipt», or later with «Complete the service record», the signature (handwritten, qualified electronic signature or facsimile), who signed, both people for a «Collective signature by two», plus the method, tracking number, date of receipt and the «Proof of receipt», such as the signed acknowledgement or the postal tracking. The date of receipt starts the tenant's period to challenge.